Capacity of a room

To check whether rental requests can be mapped, the system must compare the requested PAX with the capacity of possible rooms.

The following information can be entered for each room:

  • Maximum number of simultaneous bookings and maximum number of bookings at the same start time
    • Especially for large rooms that allow multiple bookings at the same time
  • Maximum number of bookings per day
  • Maximum number of simultaneous participants
  • Split bookings across several rooms

Availability of a room

Only rooms that are available can be selected in the booking process. For this purpose, the availability can be entered in go~mus in quarter-hourly intervals via rules, a generator, Click&Drag, on a daily or weekly basis in the same way as the other data areas.

The availability can be occupied by other bookings from rental or brokerage.

Public data of a room

Like museums, exhibitions, offers and guides, rooms also have so-called public data. This makes it possible to store public information about the rooms in multiple languages. The information is displayed via the API and used in the online store and widgets.

The following public data is available for rooms as standard:

  • Title
  • Subtitle
  • Description

These fields can be freely expanded to include fields such as equipment, seating options and much more.

Room allocation to the offer

In addition to the general room requirements, you can specify which rooms can be occupied by the respective offer.

Rooms can be assigned to the offer for this purpose. Only rooms that are located in the museum in which the offer takes place can be assigned.

You can specify whether a room is assigned optionally or compulsorily and whether it should be an exclusive room booking.

The combination of purely numerical room requirements and the assignment of a large number of rooms that can be booked as optional allows you to create classic optional structures, such as those required when booking seminars or similar.

Room selection in the booking process

If you offer several identical or similar rooms for booking, rooms can be assigned to the rental offer as options.

If an offer has optional room assignments, the booking process offers the bookable rooms for selection.

If an offer only has mandatory room assignments, the assigned rooms are automatically booked and the “Rooms” step in the booking process is skipped.

Calendar for administration

Room bookings can be managed via calendars.

There is a calendar for each room, which shows which bookings occupy the room in daily, weekly and monthly views.

There is also a daily calendar for all rooms, which clearly displays the occupancy of all rooms in quarter-hourly intervals for a selected day.

Room occupancy

A room requirement must be defined for each offer (which can also be 0). This determines how many rooms must be available for the offer to be booked.

The Rental module also enables partial room bookings.

Partial occupancy means that rooms are only occupied for time portions of the duration of the booking, i.e:

  • Booking occupies room 1 for the first half hour of the booking, booking occupies room 2 for the second half hour of the booking.
  • Room 1 is only occupied for the first half hour of the booking, no room for the second half hour.