Invitation dispatch

An essential component of the go~mus + invite add-on is the sending of personal invitations. This function makes it possible to send individually designed invitations directly from go~mus to potential participants to invite them to events.

Main features of the invitation mailing:

  • Personalized invitations: Design invitations that are tailored to the specific event and the invited guest. Personalize each invitation to achieve a higher acceptance rate.
  • Status monitoring: After sending, you can track the status of each invitation. You can see at a glance which invitations have been sent, who has accepted and who has declined. This makes it easier to plan and coordinate your company’s event.
  • Efficient attendee management: Integration into the go~mus system means that all data is seamlessly synchronized. This not only facilitates the sending of invitations, but also the subsequent management of participants.

The invitation mailing effectively reaches the target group and increases participation in cultural events.

The functions for recording registrations ensure full control over registrations and a convenient registration experience for your guests.

Online registration

The online registration function offers the option of using individual forms to record participant data both in the booking processes via a widget on the website and in the backend.

The online registration link sent out with the invitation leads to a registration widget. This widget uses the widget functionality. The widget can be expanded to include additional fields for recording special features of the participants using the form module.

Main features of the advanced forms:

  • Customizable forms: Organizers can now create widgets for recording participant data and add additional form fields. This allows specific information such as contact details or special needs to be entered in a targeted manner.
  • Extended participant data: Individual fields in the registration widget can be used to accommodate additional participant requests, such as catering preferences.
  • Easy integration: The widgets can be easily integrated into the booking process – whether on the museum website, with partners or on the intranet. This ensures user-friendly management of participant information.

Print templates for badges

Another useful function of the go~mus + invite add-on for events in museums is the creation of print templates for badges. An extensive set of predefined templates can be used or templates can be created as required. This function makes participant management much easier and ensures that everything runs smoothly on the day of the event.

Key features of the badge print templates:

  • Professional appearance: Personalized badges with logos, names and event data create a welcoming feeling and convey professionalism, which strengthens the perception of the event.
  • Support for networking: Individually designed badges make it easier for participants to network and promote exchange at the event.
  • Efficient on-site printing: The badges can be printed directly on site, allowing for flexible changes at short notice and saving time.

The badges function of the go~mus + invite add-on is useful for cultural events of all kinds, from guided tours to large conferences, and helps to reduce the administrative burden while ensuring a high level of professionalism.

The on-site check-in and check-out function makes it easier to manage participants at events in museums. The attendance process is simplified, waiting times are reduced and the smooth running of events is guaranteed.

On-site check-in and check-out

Main functions and benefits:

  • Quick check-in: Participants can be checked in immediately on arrival. This is done by scanning a QR code or via a list of participants on a tablet or smartphone. This speeds up on-site registration considerably.
  • Efficient check-out: The check-out process is also simplified. Attendees are logged out quickly and easily when they leave the event, which enables accurate tracking of attendance times.
  • Real-time attendee management: Event organizers receive a real-time overview of the number of guests present. This facilitates room and resource planning and increases safety at the event.
  • Improved attendee experience: By minimizing waiting times at entry and exit, the overall attendee experience is significantly improved. A quick and straightforward process contributes to a positive first impression and promotes a pleasant event atmosphere.
  • On-demand badge printing: Badges can be printed directly on site and on demand. This means that even participants registered at short notice or changes can be easily taken into account, increasing flexibility and efficiency in event management.

Simple on-site check-in and check-out not only makes every event more efficient, but also more enjoyable for everyone involved.

Contact management

Contact management is specially designed to optimize the management of customer data in museums. The proprietary contact management makes it possible to intelligently group and manage multiple customer data records – from store accounts and guest orders to widget customers.

Core functions of own contact management:

  • Automatic merging of contacts: Customer records are automatically merged based on email address. This applies to guest customers, widget customers, store accounts and backend customers, which avoids duplicates and simplifies data maintenance.
  • Manual assignment: In addition to automatic merging, the system offers the option of manually assigning customers to a contact. This allows flexible handling of customer data that goes beyond automatic recognition.
  • Standardized contact data records: A customer data record (Customer) is always assigned to exactly one contact (Contact), while a contact can comprise no or several customer data records. This structure ensures clarity and efficiency in CRM.
  • Viewing rights based on museum affiliation: Contacts are assigned a museum affiliation, which means that contacts are only visible if they contain at least one customer who is assigned to the same museum or museums to which the viewing user belongs.

Why is this function important?

The dedicated contact management in go~mus + invite addresses the need for basic CRM functionality within the system. The ability to send reminders, merge visitor or guest records and manage a points system and vouchers across multiple accounts forms the basis for improved guest and visitor retention and management. This feature is particularly valuable for museums that do not want to or cannot implement extensive CRM systems such as Salesforce and offers an effective, low-cost solution.